5th May, 7pm- CLS 2017 AGM
There were 21 Ordinary Members present for the AGM, so the quorum of 15 was met.
Accounts can be found here.
The Treasurer said that the Society made a loss of around £300, due to new system costs, lack of availability of cheap rooms and deliberate spending on recruitment. He said that the society still has around £2100 left in the bank however, so finances are okay for the time being.
The President said that everything has gone fairly smoothly this year and there were no big disasters. She also thanked the Secretary for there being rooms and stuff.
Delete "The Senior Treasurer must be a resident member of the Senate or person of MA standing within the University." from the constitution.
Replace it with "The Senior Treasurer shall be a member of the Regent House or other person approved by the Junior Proctor of the University of Cambridge."
Reasoning: These are the requirements the University places on the Senior Treasurer, and adding them to the constitution will hopefully prevent us electing a senior treasurer who doesn't meet them again.
This motion passed unanimously.
The following 2 motions were withdrawn by the proposer after he found an obscure line in the constitution covering the selection of Senior Treasurer.
Add after the bit about the requirements of the Senior Treasurer: "The Senior Treasurer shall be appointed by the Exec."
Reasoning: This is less of a faff than 1b.
In the event 1a fails:
Add after the bit about the requirements of the Senior Treasurer: "The Senior Treasurer shall be elected at a General Meeting."
Essentially this consists of:
The changes may be found here.
Reasoning: The constitution is full of typos etc. If we're going to be changing the constitution, we might as well fix them.
Discussion: The changes were checked by a Member and deemed reasonable.
This motion passed unanimously.
Introduce a 4th Exec position, Social Secretary, whose role would be to organise socials and things like weapons practices etc. and help with organising squashes. Amend the constitution accordingly.
Discussion: There was considerable discussion, including whether there was a benefit to this being an elected position, and to what extent the Society should run socials.
This motion passed with 14 of the 21 Members present voting in favour.
Kim and Corin were elected with only Corin voting against.
Jon was more popular than RON, and was elected unanimously.
Mark and Robb were elected unanimously.
The above Referee Team was approved unanimously.
An advisory poll for members on how to finance the society's weekly outgoings. This year we've lost a lot of money, and a big reason is because we haven't had access to venues other than the UCH, which is expensive. However some members have expressed a desire to stay in the UCH even if we get access to other venues because of its ease of access. Which of these options would the membership prefer?
In either case, should we find ourselves in the UCH, how do we cover the cost?
Discussion: 'Something else' was replaced with Rosemary Warner's suggestion of a tiered waged/unwaged weekly fee so that people who are able to pay more do. It was mentioned that it may not be possible to move to a cheaper room. It was also mentioned that the UCH reserve Friday evenings for us, preventing last-minute room panics. The option of waiting and seeing how we do next year was discussed. The fact that if we have more money we can buy nice stuff was mentioned.
The results for each question are below: