Cambridge Larp Society - User contributions [en]

Constitution

2022-02-19T21:02:00Z

Sirgnome:

The following document is the society constitution:

== The Constitution ==
The Society shall be called Cambridge Larp Society.

The Society will run and maintain a live action roleplay system ("The Game") for its members.

The Society will run regular adventure and interactive events within The Game.

The Society shall be governed by this Constitution and ultimately though the members at General Meetings, and run day-to-day by the Exec.

The Game shall be run day-to-day by the Referee Team.

The Society may be dissolved at a General meeting provided that at least Twenty-one days written notice of the intention to dissolve the Society has been given to the members. At least two thirds of those present and voting must vote in favour of the motion for the Dissolution for it to be effective.

Upon dissolution of the society any saleable equipment owned by the society is to be sold off if necessary to pay for any debts incurred and the remainder of useful equipment and money to be donated to an appropriate Society to be decided by the members at the time such an event occurs.

=== The Executive Committee ===

The Executive Committee ("The Exec") is to consist of a President, a Secretary and a Junior Treasurer.

The Members of the Committee shall be elected individually at The Annual General Meeting in the order in which they first appear in the constitution. All the Members of the Committee shall take office at midnight at the end of the last day of the Full Easter term in which they were elected, and shall hold office until midnight at the end of the last day of the following full Easter Term. All Members of the Committee shall be eligible for re-election.

The Exec shall collectively have responsibility for all matters relating to the Society, other than those relating directly to the Game, which shall be the responsibility of the Referee Team. It shall consist of the following officers:

The President, who shall oversee the running of the society and will present a report to the Annual General Meeting. Nobody who has been a member of The Society for less than six months may hold the office of President. The President shall take the chair at all official meetings of The Society. If the President is not present then the meeting shall elect another member of the exec as chair to run the meeting. The President shall also have the casting vote in any official meeting of the society. The President may not be a referee.

The Junior Treasurer, who shall look after the Society's money and keep accounts. The Junior Treasurer may authorise spending up to £20 without consulting the remainder of the exec and any amount with the majority approval of the Exec. The Junior Treasurer shall keep accounts of all income and expenditure, which shall be open to Members on two weeks notice, and which shall be audited annually. The Junior Treasurer shall present a report on the Society's financial position to the Annual General Meeting each year. The Junior Treasurer shall submit the accounts to the Senior Treasurer for approval and auditing by the Proctors once a year.

The Secretary, who shall be responsible for communicating with members. The Secretary shall be responsible for calling general meetings and producing agendas and minutes. The Secretary shall keep the minutes of all General Meetings of the Society, and of all meetings of the Committee. These minutes should be published within two weeks of the meeting. Minutes shall be open to inspection by Members on two weeks notice. Where required to do so, The Secretary shall notify the Junior Proctor of all changes in the Officers and Constitution of the Society.

Should any vacancy occur on the Exec during the year, the remaining Exec must call an Emergency General Meeting of the Society to elect a new one subject to the rules for sufficient advance notice given in the Constitution.

The quorum for the Exec is all 3 members.

The Head Referee will act as a non-voting advisor to the exec and is to be invited to all Committee meetings.

=== Membership ===
Ordinary Membership shall be open to any Member of the University of Cambridge; membership will be made open to any non-member of the University at the discretion of the Committee.

Membership shall not necessarily grant the right to participate in The Game, which shall be subject to the conditions in this Constitution.

The Executive Committee shall set a yearly membership fee for students. They shall also set a yearly membership fee for non-students, which shall be the same or higher. Additional charges may be added for extra facilities.

A person may be made an Honorary Member by a majority vote at a General meeting and as such does not have to pay a membership fee but cannot vote at a General Meeting or hold any committee position unless they are also an Ordinary Member.

=== Conduct of Meetings ===

General meetings of the Society shall be open to all Members except Honorary Members who do not hold Ordinary Membership. 1/3 (rounded up) of the current Membership, or fifteen Members, whichever is the lesser shall form a quorum.

The Annual General Meeting shall be held not less than seven days before the end of the Full Easter Term each year, upon a date to be determined by the Committee. Should the Annual General Meeting be inquorate, the Meeting may proceed nevertheless to the receipt of the financial report and the Chair's report and the election of officers only. Any decision made by such a meeting shall be subject to ratification by a quorate General Meeting.

The Exec may summon an Extraordinary General Meeting at any time subject to the rules in the Constitution for a purpose which must also be published to the society.

If the Secretary shall receive a requisition stating a subject to be brought before a general Meeting and signed by not less than ten Members of the Society, the Secretary shall forthwith inform the President who shall appoint a date for a Special General Meeting. This meeting shall take place not more than thirty days after the receipt of the requisition, or if the meeting would thus be held outside full term, not more than fourteen days after the beginning of the Full Term immediately following.

No General Meeting of the Society shall be held outside of Full term or outside Cambridge.

The Secretary shall send to each Member (except Honorary Members) notice of the Date, Place and Time of any General Meeting and of any subjects to be discussed at that meeting not less than seven days before that meeting. If notice of such business be given to the secretary not less than fourteen days before the meeting, then the Secretary shall be responsible for giving notice to the Members. The accidental omission to any Member entitled to receive such notice shall not invalidate anything done at that meeting.

The election for members of the Exec are to be conducted in the order stated above. No person may offer themself as a candidate for an Exec post if they do not comply with the rules in the Constitution for the post concerned. All candidates for the Exec must hold Ordinary Membership of the society. A candidate may be proposed in advance of the Annual General Meeting in writing to the Secretary bearing the name of the proposer and the seconder, and countersigned by the candidate. A candidate may also be proposed and seconded verbally up to the election of that post at the AGM. The candidate must consent to the nomination for it to go forward. The proposer and seconder must be Ordinary Members. The ballot for each post will take place by secret paper ballot with the single transferable vote system. Candidates are allowed to vote. The President has the casting vote in the event of any ties. The President may appoint as many Ordinary Members as tellers as deemed necessary and is responsible for seeing that the vote is properly conducted.

No member of the Exec may propose a candidate for election to their current position.

Ordinary Members who have not attended more than a third of the interactives in the academic year of the AGM may not vote for President.

The procedure for voting on motions in General Meetings and meetings of the Committee shall be as follows: each motion shall require a proposer and seconder. If there is opposition, then after discussion a vote shall be taken by a show of hands, each person having one vote.

Motions at quorate General Meetings may with a 50% approval of those present and voting, provided that at least five Members vote in favour:
*Submit for serious consideration by the Referee Team a proposed alteration to the Game Rules
*Instruct the Executive Committee
*Discuss and make resolutions on any other issue related to the Society or the Game

With a 2/3 approval of those present a Motion may:
*Remove any Exec member of the Society from office
*Remove any Referee from their position
*Change this Constitution.
*Dissolve the society (if 21 days written notice has been given)
The President is responsible for seeing that the Referee Team give serious and proper consideration to any proposed changes to the rules but that the Referee Team do not overstep their mandate in so doing.

General Meetings shall elect officers, other than those specified to be appointed in some other way, and annually approve the accounts of the society.

The President may call a meeting of the Exec at any time with 5 days notice and must call a meeting of the Exec if the other members of the Exec agree that one is needed.

The Exec shall be the sole interpreter of this constitution for the purpose of any meeting, with the President having a casting vote, and their decision shall be final. The chair of any meeting shall have a casting vote in the event of the equality of votes for and against any motion or election.

=== The Referee Team ===

The Head Referee may not be on the Exec but may attend Exec meetings as an advisor to them.

The Referee Team (Ref team) shall be led by a Head Ref and shall consist of as many Refs as are deemed necessary at the time of the Ref Team's appointment.

The Refs are responsible for the direct running of The Game and the Head Ref's decision on any aspect of the Game World and interpretation and clarification of the rules is absolutely final.

The Refs are responsible for maintaining the set of rules that govern The Game and ruling on clarifications and contradictions; they may amend inconsistencies and errors and add clarifications without consultation of the society.

The Refs may make changes to the rules where it is deemed absolutely necessary subject to the majority approval of the Exec.

The Refs are to seriously consider and, if in agreement that a motion is sensible, implement any motions regarding the rules that are passed at a General Meeting, the President overseeing this as stated in the Conduct of Meetings section. The Refs must supply to the satisfaction of the President the reason for any motions passed by the society that were not upheld by the Ref Team and the reason is then to be made public to the society.

=== Appointment of the Referee Team ===

The Refs also must be Ordinary Members of the Society.

The appointment of the Head Ref at the AGM is to take place directly after the appointment of the Exec. If the existing system (Game) will not be continuing for the next year, then this appointment will necessarily incorporate the choice of incoming system.

Anyone who is an Ordinary Member of the Society other than the President may offer themself as a candidate for the position of Head Ref. The Head Ref has discretion, in consultation with the exec, to appoint other members of the Ref team from amongst the members of the society, and decide how many people are necessary for the new Ref team.

Should any vacancy occur on the Ref Team during the year, the Head Ref must appoint a replacement according to the process described in this Constitution.

=== The Game ===

Members must agree to abide by the rules in this section if they wish to participate in the game.

Members may participate in the game subject to safe behaviour, abiding by the rules and accepting the authority of event organisers.

Members must accept that the Game is a contact sport and that it has the risks associated with this.

All weapons must be checked by a member of the Ref Team, or an individial delegated this responsibility by the Ref team, before they are used. Any item deemed unsafe must be left with the refs or event organiser for the duration of the event and not brought to future events.

Metal weapons may not be used as props and should not be bought to events.

The Society will not be held liable for any loss or damage to your person or property at an event.

The Society may issue a temporary ban for persons found to be knowingly breaking the spirit of the rules or behaving unsafely, provided the Exec and Refs collectively agree in a majority that it is necessary. If the ban is for more than a week the person will be eligible to have an appropriate proportion of their membership fee refunded.

An event organiser may expel a person from an event if they are behaving unsafely or knowingly breaking the spirit of the rules and have already had advance warning. Any such expulsions must be reported to the Committee and Ref Team as soon as possible afterwards.

=== Finance ===

The Society will have one bank account with Natwest.

The signatories of the account shall be the Junior Treasurer, the President and the Secretary, such that two signatures are needed to access the account.

The Society may not become overdrawn on its bank account without the agreement of a majority of paid members at a General Meeting. In the event of such an agreement, all paid members are equally liable for the debt to the bank.

Committee

2021-10-15T17:36:33Z

Sirgnome:

==Exec==
The Executive Committee (Exec) deals with the day-to-day running of the society. They be reached collectively at [mailto:larp-exec@srcf.net larp-exec@srcf.net] - this is where you should send general enquiries about the society.

===President===
Oversees the running of the society and chairs meetings. The President can be contacted individually at [mailto:larp-president@srcf.net larp-president@srcf.net].

The President for 2021-22 is Raven Howard.

===Secretary===
Responsible for communicating with the members of the society, booking rooms, and taking minutes at meetings.

The Secretary for 2021-22 is Chris Knowles.

===Treasurer===
Looks after the society's money day to day and keeps accounts.

The Treasurer for 2019-20 is Jon Cooper.

Cambridge Larp Society

2021-10-05T10:19:58Z

Sirgnome:

[[File:CUTT_group.jpg|right|500px|Photo by Tom Garnett]]
Welcome to the Cambridge Larp Society Website!

Cambridge Larp Society (CLS) is a society associated with the University of Cambridge, which organises regular Live Action Role-Playing (larp) events. Larp is a type of role-play where participants physically portray their characters. There are many different kinds of larp, taking place in wide variety of settings, ranging from fantasy and sci-fi to modern day. To find out more about larp, visit our [http://www.camlarp.co.uk/Frequently_Asked_Questions FAQ].

CLS runs a continuing game over the course of the year, meeting once or twice a week for socialising and adventuring together in a world unlike our own. We also run a number of other events, including one-shot larps, discussion groups, costume-making sessions, and socials. Participation is open to everyone, not just members of the university, and we welcome new members at any point in the year.

More information about events we run can be found [http://www.camlarp.co.uk/Events_We_Run here], and you can contact us [http://www.camlarp.co.uk/Contact_Us here]. You can also find us on our [https://www.facebook.com/groups/cambridgett facebook group].

Members of the University can sign up to the mailing list [https://www.srcf.net/mailman/listinfo/larp-members here]; otherwise [http://www.camlarp.co.uk/Contact_Us email the exec] to be added.

==Our Current Game==
Our new game is Dark Moon, an urban fantasy game of vampires, were-creatures and changelings struggling to live in the modern world while saving it on weekends. The documentation isn't finished, but a draft setting guide can be found [https://docs.google.com/document/d/1tVAo6ktdK4CJVywiSCd55Ob1Vpy2-9f6YVOtc4KDZ44/ here].

Due to coronavirus the society will not be running indoor events for the foreseeable future. Our new game will consist of outdoor [[linear]]s on alternate Saturdays, online in-character social events on Friday evenings and online tabletop linears the other Saturdays.

[[File:Battle.jpg|right|400px|Photo by Kay Chard]]

==Announcements==
We'll be having an out of character meet and greet on Friday the 8th October at 7pm at the Fort St George pub.

The first online event will be on Friday the 15th October at 7pm, followed by an in-person linear aimed at new members on Saturday the 16th October at 1pm, on Midsummer Common.

AGM Minutes: 2021

2021-05-23T18:24:05Z

Sirgnome: Created page with "== 1) Treasurer's Report == Society's current holdings are at: Cash assets: £621 + change Bank balance: £696.47 A more complete report to be issued and circulated at an E..."

== 1) Treasurer's Report ==

Society's current holdings are at:

Cash assets: £621 + change
Bank balance: £696.47

A more complete report to be issued and circulated at an Emergency General Meeting in the future (see details later in minutes).

== 2) President's Report ==

Problem with student membership, and associated affiliation with the university. Affiliation's main benefit is Public Liability Insurance [details of which TBC]; non-student socs can still advertise at Fresher's Fair. De-affiliating with intention of reaffiliation later awkward, as re-affiliation requires half student membership of the society overall. As submissions to university not required until end of year, options are either to deaffiliate, or to wait until the new term and try to get new student members to be elected.

=== Arising motion ===

'''Should the Society attempt to remain affiliated with Cambridge University for the coming year, or de-affiliate?'''

This was voted on under the understanding that:
* Due to a year without recruitment, there were not sufficient student members in the Society to meet the University-mandated number of students in Exec positions with existing members (with previous student members since having graduated, or about to). It was suggested that we could recruit students in the upcoming Michaelmas term who could then join the exec as a way around this problem.
* Re-affiliation in future would require 50% of the Society to be students of the University.

'''Result:''' The society will de-affiliate from the University

== 4) Appointment of Committee ==

President - Raven Howard<br>
Treasurer - Jon Cooper<br>
Secretary - Chris Knowles<br>

== 5) Discussion of Game Format for next year ==

While the Society had previously voted on a Game for the 20/21 academic year, and the lead ref from that team was happy to run for the 21/22 year, following discussion of the Society's finances, and the implications that those and the pandemic might have on our ability and desire to run games indoors, the exec requested that the vote for the Game Format for the next year include a pitch on how the game might be run, as well as the game to be run, eg to include a specification of the frequency of events and where they may be held. As the potential Referees for the 21/22 year had not built that in to their pitches at this time, it was requested that they do so for an Emergency General Meeting to be held later this year, where there would also be changes to the Society's Constitution presented that would allow for a change of format (eg rewording 'The Society will run regular adventure and interactive events within The Game.').

== 6) Appointment of next year's Referee Team ==

Deferred until Emergency General Meeting.

== 7) Emergency General Meeting plan ==

The following are proposed points for an Emergency General Meeting before the start of the next academic term. As usual, further motions can be raised in advance or at the meeting. As per the Constitution, there will be at least 2 weeks notice of this meeting.

*Full 20/21 Treasurer's Report
*System Pitch
**To include how often the system would intend to run, and the general type of venue in each case. The Exec would then be responsible for choice of specific venue. We welcome the same underlying system being submitted multiple times with different event frequencies/locations so that they may be voted on separately.
*Report on Public Liability Insurance, to determine whether the Society should seek to purchase some now that we are no longer affiliated with the University
*Changes to the Society Constitution arising from deaffiliation

AGM Minutes

2021-03-12T17:23:02Z

Sirgnome: /* EGM Minutes */

AGM Minutes

2021-03-12T17:22:55Z

Sirgnome:

EGM Minutes: July 2020

2021-03-12T17:22:15Z

Sirgnome: Created page with "7pm 10th July 2020 - CLS EGM ==0) Procedures for Online Meeting== It was agreed that the voting function included in Timeout was acceptable for all votes taking place during..."

7pm 10th July 2020 - CLS EGM

==0) Procedures for Online Meeting==

It was agreed that the voting function included in Timeout was acceptable for all votes taking place during this meeting

==1) Appointment of Committee==

Rae H stood for President, and was elected

At this point, there were 0 students on the exec, and 2 were required as per University requirements.

Katie MacL stood for Treasurer, to be assisted by Storm M, and was elected.

Mark C stood for Secretary, to be assisted by Chris K, and was elected.

==2) Activities of the Society for the next Academic year==

Due to the Covid-19 situation, it was generally agreed that it would be unlikely to be safe to run indoor events in the near future.

It was agreed that the Exec should consider the price of membership for the coming year, particularly looking at student vs non-student prices, considering the expected reduction in costs by not booking venues, at least for the first term.

The Exec will carry out appropriate risk assessments for any activities in the coming year, including consideration of shared equipment (eg the armoury)

John B (incoming Head Ref) suggested that Vanished Memoirs could not easily be converted to a linear only system. Jon C (outgoing Head Ref) suggested that a linear-only system, adapted from the previously proposed Adventurer's College system, could be run linears-only in the first term, and that he would seek to run some events to finish last year's Obscura story before the start of Vanished Memoirs. The incoming ref team will discuss how their plans need to change, liasing with the outgoing ref team where appropriate.

The statement of funds for the society will be circulated by email at a later date.

Motion: The Society will not seek to run indoor events during the Michaelmas term - PASSED
Motion: The decision regarding running indoor events in Lent term onwards will be taken by General Meeting, rather than by the Exec - PASSED

==3) Advertisment and recruitment==

It was agreed that the Exec should seek to more widely advertise the society, to raise awareness for potential interested parties outside of the University. Suggested avenues for this were national larp message boards and physical advertisments in appropirate locations in Cambridge. Members with suggestions for places to advertise should submit these to the Exec, who will evaluate if they are appropriate, and proceed accordingly.

==4) AOB==

No other business was raised.

Society History

2016-06-20T13:52:22Z

Sirgnome:

== 2002 - 2014 : Cambridge University Treasure Trap ==
Treasure Trap was one of the first LARP games in the UK, it began at Peckforton Castle, Cheshire, in 1981.

The success of the game led to the creation of various spin-off societies, including Durham Treasure Trap (DUTT) in 1983 and the (now extinct) Birmingham Treasure Trap.

In 2002 Cambridge Treasure Trap was set up by two graduate students - Jennifer Curtis and Toni Badnall - who had enjoyed LARPing at DUTT during their undergraduate study at Durham and wanted to continue playing when they reached Cambridge.

In 2012 at the University of Sussex, SWATT was founded by Stephen Begley, an ex-member of CUTT.

== 2014 - Present : Cambridge LARP Society ==
After an AGM in 2014 the society changed the game being played to a 2 year run system called No Flag No Country. At the same time the societies name was changed to Cambridge LARP Society to reflect that the game was no longer Treasure Trap.

At the 2016 AGM, the society chose a new 2 year run system called Breaking Worlds.

Cambridge Larp Society

2016-06-13T09:49:55Z

Sirgnome: /* Our Current Game */

Welcome to the Cambridge Larp Society Wiki! We run twice-weekly Live-Action Roleplaying (LARP) games, as well as a weekend-long game at the end of the year.

==Our Current Game==
The upcoming campaign for the next two years is [http://bw.camlarp.co.uk/ "Breaking Worlds"] [site still under construction].

==Announcements==

Cambridge Larp Society

2016-06-13T09:47:41Z

Sirgnome: /* Announcements */

Welcome to the Cambridge Larp Society Wiki! We run twice-weekly Live-Action Roleplaying (LARP) games, as well as a weekend-long game at the end of the year.

==Our Current Game==
The current campaign is [http://nfnc.camlarp.co.uk/ "No Flag, No Country"], a game of exploration and discovery set in a mysterious archipelago.

==Announcements==