AGM Agenda 2017 - Revision history

Cryptophage at 18:34, 4 May 2017

2017-05-04T18:34:46Z

← Older revision		Revision as of 19:34, 4 May 2017
Line 106:		Line 106:

	An advisory poll for members on how to finance the society's weekly outgoings. This year we've lost a lot of money, and a big reason is because we haven't had access to venues other than the UCH, which is expensive. However some members have expressed a desire to stay in the UCH even if we get access to other venues because of its ease of access. Which of these options would the membership prefer?		An advisory poll for members on how to finance the society's weekly outgoings. This year we've lost a lot of money, and a big reason is because we haven't had access to venues other than the UCH, which is expensive. However some members have expressed a desire to stay in the UCH even if we get access to other venues because of its ease of access. Which of these options would the membership prefer?
	# ~~Move to a cheaper venue if possible, and if not raise~~ the ~~weekly fee.~~
	# ~~Move to~~ a cheaper venue ~~if possible~~, ~~and if not solicit voluntary donations.~~		# Stay in the UCH
	~~# Stay~~ in the UCH ~~and raise~~ the weekly fee.		# Find a cheaper venue
	# ~~Stay in the UCH and solicit~~ voluntary donations.
			In either case, should we find ourselves in the UCH, how do we cover the cost?
			# Raise the weekly fee.
			# Solicit voluntary donations.
			# Something else.

	(Note that this motion is intended to inform the exec, and not be binding).		(Note that this motion is intended to inform the exec, and not be binding).

Cryptophage at 19:31, 3 May 2017

2017-05-03T19:31:37Z

← Older revision		Revision as of 20:31, 3 May 2017
Line 93:		Line 93:

	'''Proposed Refteam''':		'''Proposed Refteam''':

	* Rosemary Warner (Head Ref)		* Rosemary Warner (Head Ref)
	* Nye Redman-White		* Nye Redman-White

Cryptophage at 19:30, 3 May 2017

2017-05-03T19:30:43Z

← Older revision		Revision as of 20:30, 3 May 2017
Line 42:		Line 42:
	=== 3.2 Minor text fixes ===		=== 3.2 Minor text fixes ===

	Proposed by: Mark Cooper		*Proposed by: Mark Cooper
	Seconded by: TBD		*Seconded by: TBD

	Essentially this consists of:		Essentially this consists of:

Cryptophage at 19:25, 3 May 2017

2017-05-03T19:25:33Z

← Older revision		Revision as of 20:25, 3 May 2017
Line 4:		Line 4:

	== 2 President's Report ==		== 2 President's Report ==


	== 3 Motions for Constitutional Changes ==		== 3 Motions for Constitutional Changes ==


	=== 3.1 Bring Senior Treasurer requirements in line with University rules ===		=== 3.1 Bring Senior Treasurer requirements in line with University rules ===
Line 100:		Line 98:
	* Dan Summers		* Dan Summers
	* Jon Cooper		* Jon Cooper


	== 6 Other Motions: ==		== 6 Other Motions: ==

Cryptophage at 19:24, 3 May 2017

2017-05-03T19:24:38Z

← Older revision		Revision as of 20:24, 3 May 2017
Line 11:		Line 11:
	=== 3.1 Bring Senior Treasurer requirements in line with University rules ===		=== 3.1 Bring Senior Treasurer requirements in line with University rules ===

	*Proposed by: Mark		*Proposed by: Mark Cooper

	*Seconded by: TBD		*Seconded by: TBD

Line 25:		Line 24:
	==== 3.1a Make the Senior Treasurer an appointed position ====		==== 3.1a Make the Senior Treasurer an appointed position ====

	* Proposed by: Mark		* Proposed by: Mark Cooper

	* Seconded by: TBD		* Seconded by: TBD

Line 38:		Line 36:
	==== 3.1b Make the Senior Treasurer an elected position ====		==== 3.1b Make the Senior Treasurer an elected position ====

	* Proposed by: Mark		* Proposed by: Mark Cooper

	* Seconded by: TBD		* Seconded by: TBD

Line 47:		Line 44:
	=== 3.2 Minor text fixes ===		=== 3.2 Minor text fixes ===

	Proposed by: Mark		Proposed by: Mark Cooper

	Seconded by: TBD		Seconded by: TBD

Line 64:		Line 60:
	=== 3.3 Introduce a Social Secretary ===		=== 3.3 Introduce a Social Secretary ===

	* Proposed by: Mark		* Proposed by: Mark Cooper
	* Seconded by: TBD		* Seconded by: TBD

Line 111:		Line 107:

	* Proposed by: Jon Cooper		* Proposed by: Jon Cooper

	* Seconded By: TBD		* Seconded By: TBD

Cryptophage at 19:23, 3 May 2017

2017-05-03T19:23:39Z

← Older revision		Revision as of 20:23, 3 May 2017
Line 104:		Line 104:
	* Dan Summers		* Dan Summers
	* Jon Cooper		* Jon Cooper

	~~Head Ref: Rosemary Warner~~

Cryptophage at 19:22, 3 May 2017

2017-05-03T19:22:39Z

← Older revision		Revision as of 20:22, 3 May 2017
Line 1:		Line 1:
	== 1) Treasurer's Report ==		== 1 Treasurer's Report ==

	Accounts can be found [https://docs.google.com/spreadsheets/d/1VjwZ0YIWww0oVBVq7IjTIaUtrVd1xWro59o6qfKfS-s/edit?usp=sharing here].		Accounts can be found [https://docs.google.com/spreadsheets/d/1VjwZ0YIWww0oVBVq7IjTIaUtrVd1xWro59o6qfKfS-s/edit?usp=sharing here].

	== 2) President's Report ==		== 2 President's Report ==


	== 3) Motions for Constitutional Changes ==		== 3 Motions for Constitutional Changes ==


	=== 1) Bring Senior Treasurer requirements in line with University rules ===		=== 3.1 Bring Senior Treasurer requirements in line with University rules ===

	*Proposed by: Mark		*Proposed by: Mark
Line 23:		Line 23:
	Furthermore, the constitution says nothing about how the Senior Treasurer is selected. I therefore propose the following 2 motions to clarify this:		Furthermore, the constitution says nothing about how the Senior Treasurer is selected. I therefore propose the following 2 motions to clarify this:

	==== 1a) Make the Senior Treasurer an appointed position ====		==== 3.1a Make the Senior Treasurer an appointed position ====

	* Proposed by: Mark		* Proposed by: Mark
Line 36:		Line 36:
	In the event 1a fails:		In the event 1a fails:

	==== 1b) Make the Senior Treasurer an elected position ====		==== 3.1b Make the Senior Treasurer an elected position ====

	* Proposed by: Mark		* Proposed by: Mark
Line 45:		Line 45:
	"The Senior Treasurer shall be elected at a General Meeting."		"The Senior Treasurer shall be elected at a General Meeting."

	=== 2) Minor text fixes ===		=== 3.2 Minor text fixes ===

	Proposed by: Mark		Proposed by: Mark
Line 62:		Line 62:
	'''Reasoning''': The constitution is full of typos etc. If we're going to be changing the constitution, we might as well fix them.		'''Reasoning''': The constitution is full of typos etc. If we're going to be changing the constitution, we might as well fix them.

	=== 3) Introduce a Social Secretary ===		=== 3.3 Introduce a Social Secretary ===

	* Proposed by: Mark		* Proposed by: Mark
Line 81:		Line 81:
	* It will mean more socials!		* It will mean more socials!

	== 4) Appointment of Committee: ==		== 4 Appointment of Committee: ==

	'''President'''		'''President'''
Line 96:		Line 96:
	during the meeting itself.		during the meeting itself.

	== 5) Appointment of next year's Referee Team: ==		== 5 Appointment of next year's Referee Team: ==

	'''Proposed Refteam''':		'''Proposed Refteam''':
Line 108:		Line 108:


	== 6) Other Motions: ==		== 6 Other Motions: ==

	==== 1) Poll on Weekly Finance and Venues ====		==== 6.1 Poll on Weekly Finance and Venues ====

	* Proposed by: Jon Cooper		* Proposed by: Jon Cooper
Line 124:		Line 124:
	(Note that this motion is intended to inform the exec, and not be binding).		(Note that this motion is intended to inform the exec, and not be binding).

	== 7) Any Other Business ==		== 7 Any Other Business ==

	== 8) Rejoice! ==		== 8 Rejoice! ==

Cryptophage at 19:19, 3 May 2017

2017-05-03T19:19:42Z

← Older revision		Revision as of 20:19, 3 May 2017
Line 1:		Line 1:
	== 1) Treasurer's Report ==		== 1) Treasurer's Report ==

	Accounts can be found at https://docs.google.com/spreadsheets/d/1VjwZ0YIWww0oVBVq7IjTIaUtrVd1xWro59o6qfKfS-s/edit?usp=sharing		Accounts can be found [https://docs.google.com/spreadsheets/d/1VjwZ0YIWww0oVBVq7IjTIaUtrVd1xWro59o6qfKfS-s/edit?usp=sharing here].

	== 2) President's Report ==		== 2) President's Report ==

Cryptophage: Created page with "== 1) Treasurer's Report == Accounts can be found at https://docs.google.com/spreadsheets/d/1VjwZ0YIWww0oVBVq7IjTIaUtrVd1xWro59o6qfKfS-s/edit?usp=sharing == 2) President's R..."

2017-05-03T19:19:00Z

Created page with "== 1) Treasurer's Report == Accounts can be found at https://docs.google.com/spreadsheets/d/1VjwZ0YIWww0oVBVq7IjTIaUtrVd1xWro59o6qfKfS-s/edit?usp=sharing == 2) President's R..."

New page

== 1) Treasurer's Report ==

Accounts can be found at https://docs.google.com/spreadsheets/d/1VjwZ0YIWww0oVBVq7IjTIaUtrVd1xWro59o6qfKfS-s/edit?usp=sharing

== 2) President's Report ==

== 3) Motions for Constitutional Changes ==

=== 1) Bring Senior Treasurer requirements in line with University rules ===

*Proposed by: Mark

*Seconded by: TBD

Delete "The Senior Treasurer must be a resident member of the Senate or person of MA standing within the University." from the constitution.

Replace it with "The Senior Treasurer shall be a member of the Regent House or other person approved by the Junior Proctor of the University of Cambridge."

'''Reasoning''': These are the requirements the University places on the Senior Treasurer, and adding them to the constitution will hopefully prevent us electing a senior treasurer who doesn't meet them again.

Furthermore, the constitution says nothing about how the Senior Treasurer is selected. I therefore propose the following 2 motions to clarify this:

==== 1a) Make the Senior Treasurer an appointed position ====

* Proposed by: Mark

* Seconded by: TBD

Add after the bit about the requirements of the Senior Treasurer:
"The Senior Treasurer shall be appointed by the Exec."

'''Reasoning''': This is less of a faff than 1b.

In the event 1a fails:

==== 1b) Make the Senior Treasurer an elected position ====

* Proposed by: Mark

* Seconded by: TBD

Add after the bit about the requirements of the Senior Treasurer:
"The Senior Treasurer shall be elected at a General Meeting."

=== 2) Minor text fixes ===

Proposed by: Mark

Seconded by: TBD

Essentially this consists of:

* Fixing misspelt words
* Making capitalisation consistent
* Specifying units where appropriate
* Removing unnecessary gendered language

(I will bring a copy of the constitution with my proposed changes to the AGM.)

'''Reasoning''': The constitution is full of typos etc. If we're going to be changing the constitution, we might as well fix them.

=== 3) Introduce a Social Secretary ===

* Proposed by: Mark
* Seconded by: TBD

Introduce a 4th Exec position, Social Secretary, whose role would be to organise socials and things like weapons practices etc. and help with organising squashes. Amend the constitution accordingly.

'''Reasoning''':

* This will reduce the workload of the rest of the Exec, especially the Secretary.

* It will introduce some useful slack in the system and mean that there is more flexibility for if a member of the Exec needs to reduce the amount they are doing for whatever reason.

* The job of the secretary is rather diverse, and there is no reason why someone who is good at some of the stuff in the role should be good at all of the stuff. For the right person, Social Secretary would not be a tremendously difficult job.

* Our Exec is rather small compared to other societies (e.g. Compare with DUTT, who have 5 Exec members (inc. a social secretary), 3 Committee members (and these first 8 are all distinct people), and a bunch of helpers.)

* It will mean more socials!

== 4) Appointment of Committee: ==

'''President'''
*TBD

'''Treasurer'''
*Jonathan Cooper
*RON

'''Secretary'''
*TBD

Further nominations for exec positions can be taken up to and including
during the meeting itself.

== 5) Appointment of next year's Referee Team: ==

'''Proposed Refteam''':

* Rosemary Warner (Head Ref)
* Nye Redman-White
* Dan Summers
* Jon Cooper

Head Ref: Rosemary Warner

== 6) Other Motions: ==

==== 1) Poll on Weekly Finance and Venues ====

* Proposed by: Jon Cooper

* Seconded By: TBD

An advisory poll for members on how to finance the society's weekly outgoings. This year we've lost a lot of money, and a big reason is because we haven't had access to venues other than the UCH, which is expensive. However some members have expressed a desire to stay in the UCH even if we get access to other venues because of its ease of access. Which of these options would the membership prefer?
# Move to a cheaper venue if possible, and if not raise the weekly fee.
# Move to a cheaper venue if possible, and if not solicit voluntary donations.
# Stay in the UCH and raise the weekly fee.
# Stay in the UCH and solicit voluntary donations.

(Note that this motion is intended to inform the exec, and not be binding).

== 7) Any Other Business ==

== 8) Rejoice! ==